Office Admin (AU Accountant ) – Onsite
Work arrangement: Full Onsite
Location: Makati
Shift Schedule: Day Shift
Key Responsibilities
Administration
• Answer the phone on behalf of KPM Plumbing and relay any relevant messages in a timely manner to the appropriate person.
• Maintain office filing and storage systems
• Type documents, reports and correspondence
• Proficient in Office Applications such as Word, Excel, PowerPoint and Outlook.
• Filing of confidential information and company files
• Scheduling meetings or interviews when requested
• Assist with planning company social events or meetings
• Updating internal databases
• Preparing for presentations or events
• Liaising with external IT company when required
• Write clear emails and respond in a timely manner
• Data entry in various systems to assist team with project tracking
• Scheduling jobs into ServiceM8 when required
Receivables (Debtors)
• Data entry into Xero of all invoices, ensuring correct account coding
• Ensure all relevant price lists are up to date
• Manage aged receivables, ensuring payment and following up with clients
• Manage internal loan accounts, if required
• Producing monthly claim documents and invoices for construction projects.
• Compiling variation information and pricing for monthly construction projects.
Payables (Creditors)
• Data entry into Xero of all supplier invoices, ensuring correct account coding and project tracking
• Set up weekly aba file payments to creditors – file to be sent to Kieran by 12pm on Thursdays
• Statutory compliance to be paid on time – BAS, Payroll Tax, Superannuation, Workers Compensation etc.
• Issue creditor remittances, once payment has been reconciled in Xero (Fridays)
• Ensure all supplier account applications are completed
HR & Payroll
• Manage all payroll data entry requirements – timesheets, wages, leave entitlements, superannuation
• Wages to be paid weekly (Tuesdays). ABA files to be sent to Kieran by 12pm on Tuesdays.
• Issue staff payslips
• Manage all HR administration – liaising with TAFE for apprentices, employment contracts, enquiries regarding employment etc.
Bank Reconciliation
• All bank transactions to be reconciled within Xero within a timely manner and receipts to be requested from relevant parties
Compliance/General:
• Maintain the Smartsheets database to ensure compliance with ISO 9001 and ISO 45001 standards are maintained
• Liaising with accountants/bookkeepers in regard to BAS lodgements, tax returns and financial requirements.
• Ensure all company licences, registrations and insurances are renewed prior to expiry
• Monitor for any legislative or industry changes
• Conduct annual audits with external auditors to maintain ISO standard
Due to the volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Flat Planet recruiters via the firm’s business contact number or business email address.
