HR Administrator

Administration for the Human Resources team
• HR Reporting completed weekly, monthly, quarterly and as needed.
• Data accurately and timely keyed into HRIS
• Ensuring HR compliance through completion and monitoring return of joiners and leavers documents, obtaining approval signatures etc.
• Providing recruitment support for advertising, coordinating interview invites and arranging online psychometric testing.
• Preparing HR related letters such as letter offer, employment contracts, confirmation letter, resignation/termination agreements, certification of employment and Visa letters etc.
• Co-ordinating outsourced provider of pre-employment background screening checks and verification of work permits and visas.
• Monitoring renewal of work visa and dependent visa
• Probationary Review reminders
• Assisting with Performance Review related tasks if required
• Handle Leave Administration via HRIS
• Data entry into HRIS
• Other administrative tasks as required.

Information Requests and Management
• Generating reports as scheduled and on an ad hoc basis
• Maintaining and updating HR databases, trackers, personnel files, soft copy files in HRIS and SharePoint
• Replying to general inquiries about Teams and email.
• Statements of service and other employee requests for letters
• Generate Service Award list.

Coordinating People and Culture Activities
• Assist with booking training.
• Assist with coordinating all on/off boarding processes including induction materials and contract renewals.

Coordinate Training & Inductions
• Assist with processing training forms, funding and grants.
• Process employee set up for online induction.
• Assisting with scheduling and confirming attendance to training
• Assists on training-related tasks as required.

Foundation activities
• Assists to maintain organizational charts.
• Assists to update and maintain policies, procedures and employee handbooks as required.
• Assists with Compliance tasks such as Succession Planning and Training Logs