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Operations Analyst

/in /by

This role predominately supports the Operations team that manage the main operating systems within
the Client. You will have significant interactions with the users of these systems; sales, recruitment and
customer success. You will need good engagement skills with and attention to detail mindset along with
strong MS 365 skills.

VMS Management (Vendor Management System)
• Managing maintenance/updates, user admin, support for VMS systems including Fieldglass, Ariba
and Beeline
• Manage the roll out of new VMS technology via Bullhorn.

Projects
• Coordinate business and tech orientated projects mainly from the Operations team related to updates with Bullhorn, Fasttrack and smaller integrated tech vendors.
• Facilitate discussions with project stakeholders; sales, recruitment and customer success teams.

Compliance & Process
• Performing monthly audits on the quality of placements on Bullhorn “Job Order” Audits, documenting those audits, reaching out to team leaders to ensure non-compliance is fixed, preparing consolidated annual reporting for ISO audits.

Database Integrity
• Identifying duplicates of contacts and candidates – as advised by the business and identified through automations.
• Manage Operations email box

CV Formatting
• Format CVs for the recruitment teams using templates that are applicable for the end client.

Qualifications:
• Knowledge of the Bullhorn recruitment system highly desirable.
• Knowledge of Vendor Management Systems used in large corporations like FieldGlass, Beeline, Ariba.
• Experience in supporting Recruitment Team in terms of documentation, administration, CV formatting, updating and maintaining ATS