Estimator
• Dayshift – Full time
• Onsite
“Precision Meets Performance – Join Us as Our Next Estimator.”
Goal of the Role
To reduce the Director’s operational load related to estimating by 80%. Improve quote turnaround time and cost tracking during construction to better measure estimating performance and job profitability.
Primary Responsibilities
1. Estimating & Takeoffs
- Review project plans, documents, and sketches to understand project scope
- Generate a new estimation file in Wunderbuild
- Initiate a direct project chat in Wunderbuild (attachments, videos supported)
- Upload project plans into the estimation file
- Accurately scale all required plans
- Import takeoff template and quantify all required items
- Communicate any queries during takeoff to ensure complete and accurate information
- Open costing template and develop the job quote
- Request supplier quotes for fluctuating cost items (e.g., subcontractors, stone, tiles)
- Draft estimate for Director’s review
- Schedule Zoom meeting with Director to review costing
- Finalize estimate with required revisions
- Generate Scope of Works in Canva and store in proposal files
- Complete final checklist to ensure estimate completeness
- Support the Director with re-pricing and follow-ups as needed to win contracts
- Review job profit analysis with Director prior to final estimate approval
- Use historical data to improve estimate accuracy over time
- Ensure margin and markup structure meets Client’s financial targets
- Organize and maintain all estimation files and documentation in Wunderbuild
2. Pricing Management
- Maintain and update price lists including materials, subcontractor rates, and internal charge-out rates
- Cross-check vendor pricing monthly and update Wunderbuild unit price list
- Identify and flag cost blowouts or inconsistencies in previous estimates
3. Cost Tracking
- Monitor live job costs and reconcile against estimates
- Conduct actual vs. estimate comparisons upon section completions; use insights to refine future estimates
- Review and adjust final job profit analysis with the Director
4. Job Handover & Management
- Create job summary sheets from Wunderbuild estimate data for on-site teams
- Ensure all job documents are accessible in the correct folders
- Review job communication to monitor project progress and operational methods
- Promptly process variation pricing requests to support client decision-making
5. Process Improvement
- Recommend improvements to reduce estimating time and enhance margin tracking
- Contribute to development of estimating checklists, BOQs, and SOPs for repeatable work types (e.g., pools, landscaping, retaining walls)
Key Tools Used
- Wunderbuild (mandatory)
- Xero
- Google Sheets
- Gmail (internal communication)
- Google Drive (file management)
Required Skills & Attributes
- 2+ years of experience in construction estimating (ideally in earthworks, landscaping, pools)
- Experience with quoting software (Wunderbuild preferred; alternatives: Buildxact, CoConstruct, etc.)
- Highly detail-oriented with proactive communication habits
- Ability to work autonomously while remaining open to feedback and ongoing improvement
- Familiarity with Australian construction terminology and pricing standards
Key Performance Indicators (KPIs)
- 100% of standard estimates delivered within 1–2 working days
- 100% of detailed estimates delivered within 3–5 working days
- 90% accuracy (variance between estimated and actual job costs)
- Reduction in Matt’s direct estimating workload by 20 hours/week within 30 days
- Identify and resolve a minimum of one estimation accuracy issue or improvement opportunity per fortnight
- Keep estimating library 100% up-to-date on a monthly basis
Due to the volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Flat Planet’s recruiters via the firm’s business contact number or business email address.
