Accounts Officer
“Your Financial Expertise, Our Growth Engine.”
Work Schedule: Monday to Friday 7 am to 4 pm (PHT)
Work setup: Hybrid (2 days onsite, then 3 days WFH)
Purpose of the Role
The Accounts Officer provides essential support to the Client’s administrative, customer support, and finance teams. Initially, the role will support both the Customer Support and Purchasing & Logistics teams, with a future focus primarily on Purchasing and Logistics. The role involves raising sales orders, generating invoices, answering customer queries, and assisting with other related tasks. It also contributes to accurate and timely transaction processing and coordination across departments.
Key Responsibilities
• Customer Support & Sales Administration
• Raise sales orders and generate sales invoices.
• Respond to customer queries and provide administrative support to the Customer Support team.
• Assist the Sales Team with preparing customer quotes, order confirmations, and documentation.
• Maintain accurate customer records and pricing details in Salesforce and MYOB EXO.
• Coordinate with logistics and warehouse teams to ensure timely dispatch and delivery of customer orders.
• Help manage internal communications between sales, finance, and operations to ensure smooth order processing.
Accounts Payable & Receivable
• Process supplier invoices and ensure timely payments in coordination with the Finance Department.
• Reconcile accounts and resolve discrepancies with suppliers and customers.
• Maintain accurate records of financial transactions in MYOB EXO.
• Assist with preparation of monthly financial reports and account reconciliations.
• Inventory & Procurement Support
• Liaise with suppliers to ensure accurate and timely delivery of goods.
• Update MYOB EXO with stock receipts and assist with quality checks.
• Coordinate with warehouse and production teams for stock movements and documentation.
Systems & Documentation
• Maintain supplier and customer records in MYOB EXO, SharePoint, and Salesforce.
• Prepare and manage documentation for internal and external financial processes.
• Ensure data accuracy across systems and assist with system improvements.
Tools & Systems
• Microsoft Office 365 – Proficient use of Word and Excel is essential.
• MYOB EXO
• SharePoint
• Salesforce
• Netstock Inventory Management
Skills & Attributes
• Tertiary education to support analytical and business understanding.
• Proficient in Microsoft Office, especially Excel and Word.
• Effective communicator (verbal and written) with sound stakeholder management.
• Strong work ethic and commitment to accuracy and timeliness.
• Team player who consistently meets deadlines.
• Experience with transportation forwarders highly regarded but not essential.
• Experience with MYOB EXO or similar accounting packages is highly regarded but not essential.
• Preference for working from the Makati office rather than remotely.
Due to the volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Flat Planet recruiters via the firm’s business contact number or business email address.
