As more businesses in Australia start to work in a more flexible, global way, the need for virtual assistants keeps growing. Remote Filipino workers have become an important part of productivity because they can provide reliable administrative, creative, and operational support for a lot less than hiring someone locally.
To get the most out of your offshore team, though, you need the right tools—systems that help you communicate, work together, and keep track of all the tasks. In today’s remote workplace, email isn’t enough. It needs integrated platforms that keep your virtual assistants on the same page, make sure they are working hard, and hold them accountable.
This is the best set of tools for Australian businesses that hire Filipino professionals who work from home. These platforms help founders, managers, and teams keep things open, consistent, and high-performing across borders.
Using Airtable to Create Clear Workflows
Airtable is one of the best ways to keep track of work done from home. Companies that hire virtual assistants usually need a system that can connect spreadsheets with project management software and is easy to use. Airtable has all of these features, such as templates that are easy to use, custom fields, and a database that can be used for almost any business process.
Managers can use Airtable to:
- Make workflow dashboards
- Give out tasks
- Keep track of progress
- Store documents in one place
For example:
- Marketing teams can use Airtable to make editorial calendars with status labels
- Admin teams can track CRM entries, product lists, or onboarding pipelines
Airtable is great because it can do things like send reminders, updates, and notifications automatically—so you won’t have to check in with your virtual assistants all the time to make sure they’re on track.
When used with Filipino remote workers, Airtable becomes a powerful control centre that simplifies task management and improves accuracy across distributed teams.
You Can Talk to People in Real Time with Slack
Being able to talk to people is the most important thing for working from home. Australian companies that hire professionals from other countries, such as those from virtual assistant companies, now prefer to use Slack to send messages.
Slack replaces messy emails with:
- Organised channels
- Direct messaging
- Project rooms
This makes communication easier to find and much cleaner.
Slack benefits include:
- Instant access to VAs
- Integration with tools like Google Drive, Jira, Zapier, and Zoom
- Voice notes, huddles, and quick chats
- Custom notification and timezone settings
Slack encourages openness and makes it easier for virtual assistants to work with Australian teams, stay aligned with business priorities, and share updates efficiently.
It Is Easy to Coordinate Tasks with Asana
Companies that are growing their offshore support teams now rely on Asana to help them manage their projects. Asana helps virtual assistant companies break up big projects into smaller, trackable tasks.
Asana supports all workflows—from daily administrative tasks to long-term strategic projects.
Managers can:
- Assign tasks
- Set due dates
- Attach files
- Add detailed briefs
- Create recurring tasks
Multiple viewing options include:
- List view
- Board view
- Calendar view
Automation also moves tasks forward without manual intervention.
Using Asana consistently means both Australian teams and Filipino virtual assistants always know:
- What needs to be done
- When it needs to be done
- How important each task is
This clarity makes cross-border teamwork much more efficient.
Using Time-Management Tools to Keep Track of Productivity
Keeping track of time is an important part of managing remote teams. Businesses that hire virtual assistants can ensure transparency and accountability with tools such as:
- Time Doctor
- Hubstaff
- Toggl
These platforms help managers stay updated without micromanaging by showing:
- Hours worked
- Task focus
- Time spent
- Workload distribution
Time-tracking tools provide reports that help with:
- Capacity planning
- Billing
- Performance evaluation
Filipino virtual assistants benefit as well because they clearly understand productivity expectations.
Some platforms also offer optional features like screenshots, app tracking, and automatic timers.
When combined with Airtable and Asana, time-tracking tools create a powerful ecosystem that keeps teams productive, organised, and aligned.
Using the Right Tools Together to Grow Your Remote Business
Hiring skilled workers is not enough to successfully manage offshore talent—you also need a management system that connects your people, processes, and platforms.
Australian companies that use:
- Airtable for workflow visibility
- Slack for communication
- Asana for project management
- Time-tracking tools for accountability
get the most out of their remote teams.
This toolkit helps teams overcome time-zone differences, maintain consistent quality of work, and build reliable long-term support using talent from the Philippines.
When Australian businesses want to improve their offshore capabilities, they can hire experts to help them build and manage remote teams. If you want to know more about how Filipino virtual assistants can help your business run more smoothly or if you’re ready to set up a high-performing offshore team, you can contact Flat Planet or call +61 2 8845 4870 to talk about their managed virtual assistant solutions.
