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HR Officer (WFH)

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Work Setup:
Project base: 4-month contract only.
Onsite for the first month, then transition to WFH
Monday to Friday
6:00 AM to 3:00 PM

Job Responsibilities
HRIS System Management (Ceridian Dayforce)
• Processing of New Hires end to end, including conducting VEVO / pre-employment checks, issuing contracts, hiring employees, and assigning payment policies in line with the relevant industry award.
• Actioning Primary / Secondary Work Assignment requests (including store transfers).
• Actioning Contract Change requests, generating contracts and ensuring they are returned and processed.
• Managing jobs / positions and organizational hierarchy.
• Set up reports to be run on a monthly basis / as needed.
• Update Onboarding Policies as needed.
• Work closely with payroll to manage employment compensation and contract updates.
• Update employee allowances.
• Submit termination forms for employees as directed by the HR Advisor.
• Administration for the People and Culture team.
• Ensuring compliance and completion by monitoring return of documents, policy signoffs, etc.
• Filing important documents.
• Processing invoices through Rapid AP.
• Manage the leave calendar.
• Managing the P&C mailboxes.
• Password resets for Dayforce and the Internal Comms platform (Workvivo).
• Concur management for the People & Culture team.
• Processing of Staff Discount requests.
• Other administrative tasks as required.

Information Requests and Management
• Replying to general enquiries over the phone and email.
• Statements of service and other employee requests.
• Jury duty letters.
• Updating contact lists on the intranet (The Shed).
• Monthly service anniversaries emails and posts on Workplace.
• Coordinating People and Culture Activities.
• Champion of HFM culture in the Manila team.
• Coordinate events and activities as required (e.g., Christmas party, conference, etc.).

Training
• Administration and reporting on training conducted and completed.
• Book and coordinate training for: forklift, RSA, Pallet Jack, Fire Warden, Food Safety, Traffic Control, First Aid.
• Monitor the above training expiration dates and coordinate renewal training of certifications.
• Managing workshop attendees and learning through Dayforce.

Foundation Activities
• Establish and maintain position descriptions for all roles within HFM.
• Develop and maintain organizational charts within Dayforce.
• Update and maintain policies and procedures as required.
• Attend to any ad hoc tasks that may be assigned from time to time.

HR Support & Customer Service
• Management of Jira ticketing, distributing tickets to relevant team members to action promptly, and
within a few hours of receipt.
• Responding to employees promptly with high levels of customer service.

 

Due to the volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Flat Planet recruiters via the firm’s business contact number or business email address.