Admin Operations Coordinator (Hybrid)

Key Responsibilities:
• Manage the effective scheduling, time management, and hiring of casual staff in line with operational needs.
• Prepare and distribute daily rosters based on project resource requirements.
• Coordinate and oversee staff inductions and training sessions to ensure readiness and compliance.
• Review and approve casual staff timesheets accurately and on time.
• Prepare and manage daily run sheets for truck drivers.
• Maintain clear and consistent communication between the Project Management Team and Operations Team.
• Update and manage the staff database with accurate and timely information.
• Liaise professionally with external stakeholders to support smooth project execution.
• Attend and actively contribute to weekly operations meetings.
• Perform general administrative tasks, including documentation, data entry, and reporting.
• Ensure adherence to company policies, procedures, and compliance requirements.

Education and Experience:
• Bachelor’s degree in Business Administration, Human Resources, Operations Management, or a related field preferred.
• Minimum of 5-10 years of experience in operations coordination, workforce scheduling, or administrative support.
• Experience managing casual or project-based staff is an advantage.

Skills and Competencies:
• Strong time management and organizational skills with the ability to handle multiple priorities effectively.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and workforce management or scheduling tools.
• Excellent communication and interpersonal skills for effective coordination with internal teams and external stakeholders.
• Strong attention to detail and accuracy in maintaining staff data and preparing reports.
• Ability to work independently with minimal supervision while maintaining a high level of professionalism.
• Problem-solving skills with a proactive and flexible approach to work.
• Knowledge of HR or operational compliance standards and company policies.

Other Requirements:
• Willingness to attend meetings and support operations as needed.
• Ability to adapt to changing project requirements and deadlines.
• Demonstrated reliability, integrity, and commitment to team collaboration.

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Flat Planet recruiters via the firm’s business contact number or business email address.