Inventory, Supply Chain and Manufacturing Administrator
Company Values
Our values are deeply rooted in the belief of individual uniqueness, the power of science, and the beauty of ageing.
● Individual Uniqueness: We celebrate the individuality of each person, understanding that beauty is a personal journey, not a universal standard.
● Power of Science: We trust in the power of scientific research, clinical trials and innovation to develop skincare products that effectively combat signs of ageing, thereby inspiring confidence.
● Beauty of Ageing: We honour the natural process of ageing and believe in enhancing its beauty rather than erasing it.
● Inclusive Beauty: We believe beauty products should be accessible to all, and we are committed to providing premium skincare at an affordable price point.
Who we are looking for:
We are seeking an experienced Inventory, Supply Chain and Manufacturing Administrator with a minimum of 5 years of inventory experience. The Inventory, Supply Chain and Manufacturing Administrator will play a crucial role in overseeing and managing the business’ inventory-related activities. This position requires a meticulous approach to data entry and a process-driven mindset. The main aim of this role is to save and improve.
Role Responsibilities:
● Set up, design, and maintain customer, supplier, and product data sets in the Inventory Management System (IMS).
● Responsible for the upload and maintenance of product data (SKUs, BOMs, and Product Configurations, etc.) and ensuring the accuracy of all changes.
● Responsible for packing compliance.
● Tracking and maintaining barcodes and batch codes.
● Ensuring data is accurate and current across all organizations, and that staff are observing best practices and data quality standards.
● Running weekly stock reconciliation reports and determining the root causes of inventory discrepancies and helping implement corrective actions to eliminate repetitive errors.
● Manage freight coordination and logistics booking, leveraging a comprehensive overview of stock movements and lead times to ensure optimal timing.
● Execute the transaction of purchase orders within the system based on procurement directives provided by the Director.
● Identify cost-saving opportunities throughout the inventory and fulfillment lifecycle by analyzing slowmoving stock, pack configurations, and supplier pricing trends.
● Design or alter custom document templates generated from the IMS for purchase, sales, and warehouse processes.
● Oversee system integrations and data flow between e-commerce, inventory and accounting platforms.
● Oversee from start to finish the Purchase and Sales workflow Lifecycle e.g., A/P, A/R, Sales, Inventory, Cost of Goods Sold
● Oversee from start to finish the e-commerce Order Lifecycle e.g., when a customer places an order to when the order is finalized, including returns/exchange scenarios.
● Reconciliation and discrepancy analysis between inventory and accounting platforms.
● Troubleshoot data-related issues that may arise.
Skills, Knowledge, and Experience:
Experience:
● 5 years or above of experience in the related field
● Must have experience with Cin7, Mintsoft, Amazon, retailers and Xero.
● Experience working directly with manufacturers is essential.
● An understanding of international compliance. We do not expect you to know it already, but we do expect you to research it and find out.
Technical Skills:
● Proficiency in inventory and an inventory management platform is a must (preferably Cin7 Core)
● Proficiency in e-commerce platforms and third-party logistics
● Experienced in using an accounting software application (preferably Xero)
● Familiarity with accounting principles involving the purchase and sales workflow
● Knowledgeable in Excel or Google Sheets.
● Microsoft Office skills and e-mail at a proficiency level.
Analytical Skills:
● Intermediate analytical skills
● Demonstrate proactive problem-solving by identifying discrepancies and addressing them before they become larger issues.
● Decision-making and solution-finding skills
Soft Skills:
● Strong verbal and written English communication skills
● Taking ownership responsibilities and its outcomes, whether negative or positive.
● Ability to work independently with less supervision
● Ability to work under challenging or high-pressure pressure
● Manages time accurately and efficiently
● High Attention to detail, regardless of size or complexity
